Band names should be entered exactly as the official band name at the time of the concert, including the correct capitalization, punctuation, or use of words like "The" or "A" at the beginning of the band name.
Examples:
The official name is determined by how they list their name on their official channels. Their channels are prioritized by:
The order of the bands entered on a concert should reflect the reverse order that the bands performed. In other words, the band that performed last (the headlining band) should be listed first. The band that performed first (the opening band) should be listed last.
If the order that the bands performed is not known, they should be listed in order of their popularity (from most popular at the top to least popular at the bottom).
All of the bands that performed should be listed on a concert, regardless of whether you saw them or not. If you didn't see a band, you can mark them as 'not seen' on the concert's page after the concert has been created as explained in the Knowledge Base.
All Guest Performers should be listed as well, even if they weren't on the initial schedule. The Guest Performer should be listed on their own as a separate 'Band' and a note should be included in the "Notes" field stating that they were a Guest Performer.
Example:
If a band changed its name after the concert took place, use the official name at the time of the concert.
When multiple bands have the same name, the location of the less popular band(s) should be added in parenthesis to the end of their band name to differentiate them from the most popular band.
If the bands are from different countries, use the alpha-2 country code as the location of the lesser known band. If the bands are from the same country, use the two-character abbreviation of the administrative district (e.g. states in the United States, countries in the United Kingdom, provinces and territories in Canada) for the lesser known band.
Popularity should be based on the total number of concerts that the artist has listed on the Concert Archives platform.
While Concert Archives primarily focuses on archiving musical performances and events, there are many other live events that are archived in our database, including performances by actors, stand-up comedians, wrestlers, dancers, and many others.
When a non-musical performer has the same name as a band or artist name, add the type of performer in parentheses at the end of the individual or group's name.
The Date is the date that the concert started.
Check this box if the concert ran for multiple days or nights (such as a concert that runs for an entire weekend). Do not check this box if a concert happens to run past midnight into the next day. This is not considered a Multi-Day Concert.
The "End Date" field will only appear for Multi-Day Concerts. The End Date is the date that the concert ended. If a concert was scheduled to run on Saturday and Sunday, but ends after midnight on Sunday, the End Date should still be entered as Sunday.
If the concert was officially cancelled and didn't happen, check this box. Once the box is checkeded, another option will appear: "URL of rescheduled concert (optional)". If the concert was rescheduled, enter the Concert Archives URL to that concert in this field.
The "Concert Title or Tour Title" field should contain only the official concert or tour title except when the concert is an annual award ceremony, festival, or lacks a concert or tour title. Adding information that is not a part of the official concert or tour title is INCORRECT.
Do not include the year, band name, location, or leg information unless it is explicitly included in the title. Examples where this information is included in the official concert or tour title include:
When there is a concert AND tour title, both should be included. The concert title should come first, followed by a slash with a space on both sides (" / "), and then the tour title.
EXCEPTIONS include festivals, award ceremonies, or other events not part of the tour.
For multi-day festivals or festivals with multiple occurrences, add the day or weekend of the festival and total number of days or weekends in parenthesis at the end of the Title in the following format "([Day/Weekend #] of [Total #])".
If there is no official concert title or tour title, leave this field blank and a default title will automatically be created from the band list.
The venue name should be entered exactly as the official venue name at the time of the concert, including the correct capitalization, punctuation, or "The".
If the venue has changed it's name, use the official name at the time the concert took place.
For venues located within, at, or on a larger campus, casino, complex, or other venue, include the full name of the smaller venue followed by a comma and the name of the larger institution.
There may be times when a venue is located within a larger building which is also located within a larger institution. In these cases, include the smallest venue first, followed by the larger building, followed by the largest institution.
The "Location" field specifies the official name of the city, first-level administrative division, and country when the concert took place.
The name of the first-level administrative division differs by country, and some countries have more than one type of first-level administrative division.
For a comprehensive list of first-level administrative divisions, see the list of administrative divisions by country on Wikipedia.
All parts of the location should be standardized using American English. If the American English translation uses symbols, accents, or similar letter elements, those should be included as in "São Paulo, São Paulo, Brazil".
For countries within the United Kingdom (England, Scotland, Wales, and North Ireland), standardize the location as such: "City, Country, United Kingdom".
Singapore is a city-state that is divided into 5 administrative divisions called Community Development Council Districts, which are further divided into 55 planning areas as well as other residential zones. For locations in Singapore standardized as: "Planning Area or Residential Zone, Community Development Council District, Singapore".
Monaco is divided into ten wards. Standardize locations as such: "ward, city-state".
For concerts in Vatican City, include only "Vatican City" as the location.
For concerts on a cruise ship, the Location field should be “OCEAN”.
For livestream concerts viewed over the internet, the Location field should be “ONLINE” and then select “Livestream” from the list of Nonstandard Concert Types. If the concert also occurred with attendees in a physical location, a second concert should be created with the physical location and venue.
'Nonstandard' concerts are ones like 'Early Shows', 'Livestreams', 'VIP Shows', or 'After Parties'. Selecting the nonstandard type helps differentiate it from regular concerts so they don't get merged as duplicates.
Once this box is checked, a list of Nonstandard Concert Types will appear, so you can check the relevant type. The list of Nonstandard Concert Types are:
The 'Notes' field should only contain facts about the concert. Examples include (but are not limited to):
Personal details (like who you went with, reviews, etc), should not be included in this field. Those can be posted as a Comment on the concert page.
If you have questions or feedback about these guidelines, please email support@concertarchives.org.
Updated on January 13, 2025
